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2020 Reggae Nights Summer Concert Series Food Vendor Interest Form

  1. ATTENTION!

    Before completing this application, you need the following items:

    1. Photos of your booth, cart, or food truck
    2. Proof of Insurance
    3. Proposed menu items and cost per item

    This is an interest form, not a confirmation of booth space. By submitting this form, you acknowledge and accept the following terms, policies, procedures, and conditions as they apply. If accepted as a vendor, terms will accompany the forthcoming vendor contract. The CCPRC vendor selection committee will evaluate all interest forms using a point system.

    To make each event more enjoyable for all vendors, we will make every effort to ensure that vendors selling similar items will be kept to a minimum.

    Charleston County Park & Recreation Commission is a county tax supported agency, and in the interest of supporting local businesses, considerations will be given to those vendors located within Charleston County.

    If chosen as a vendor, you must commit to all dates.

  2. Food/Concession Menu Items

    A vendor menu is not an acceptable substitute for the completion of this form. Approved items will be sent in writing from Park & Program Services. You may list a maximum of eight menu items. Please list them in order of your serving preference, as you will be limited to selling only five items to ensure quality products to our patrons.

    If prices are not listed for each menu item, your application will be rejected.

  3. Describe the items you wish to sell, and include the size/portion and price per item. Please also list any environmental friendly items or service ware (i.e. plates, cups, forks, etc.) you will be using.

  4. Booth/Unit Type*

  5. Policies & Procedures

    In order to ensure that our event runs smoothly, please carefully review the following:

  6. South Carolina Department of Health & Environmental Control (DHEC) Inspection*

    Accepted vendors will receive DHEC food service guidelines that will provide instructions for serving food at special events. On the day of the event, all vendors will be subject to a DHEC inspection conducted by event staff. Vendors will not be allowed to participate and will forfeit their payment unless all DHEC guidelines are met. More information can be found on the DHEC website.

  7. Beverage Sales*

    The sale of soft drinks and bottled water is strictly prohibited. All other drink sales are subject to event committee approval.

  8. Event Resale Guidelines*

    All vendors will operate on a cash basis, and must pay any relevant state or local taxes for the sale of merchandise during the event.

  9. Time Requirements*

    Vendors must be open and ready to sell items one hour prior to the start of the event. Under no circumstance will vendors be allowed to close until the event ends. Vendors must have all equipment off the meadow and out of the park by 90 minutes after the event end time. A violation of these rules is grounds for exclusion from participation at future CCPRC events.

  10. Booth/Space Requirements*

    Vendors are required to anchor their tent by using stakes, weights, or canopy tie-downs. Booth space will be arranged by CCPRC staff to offer consumers and vendors the best possible presentation. Vendors must limit any resale display structures and items to the confines of the designated booth space (items must not encroach into other booth spaces or in front of your designated booth.) This also includes audio/visual, multimedia devices, etc.

  11. Alcohol Rules*

    The sale of alcoholic beverages is strictly prohibited. Consumption of alcoholic beverages by vendors at their booth is prohibited.

  12. Power*

    Power is not available, and all vendors must be self-sufficient. If using a generator, it must be a quiet model. If it is not, efforts must be made to suppress the noise (i.e. putting plywood around it).

  13. Professionalism*

    Vendors are expected to conduct themselves and present their booth space in a professional manner at all times. Event staff will conduct on-site vendor evaluations that will be used as criteria for future event selection consideration. On-site security will be provided to assist you if any problems with patrons arise. Any vendor that fails to behave in an acceptable manner may be asked to leave the event without a refund.

  14. Indemnification*

    By agreeing to be a vendor, you agree to hold CCPRC harmless for any claims by you, or any actions brought against you, and to indemnify CCPRC for any costs, expenses, attorney fees, etc. which arise from any actions, errors, omissions, or negligence on the part of you, your staff or your agents while performing services under this agreement.

  15. Resale Items List*

    Approved items are indicated in this confirmation packet. To make each event more enjoyable for all vendors, CCPRC will make every effort to ensure that vendors selling similar items will be kept to a minimum.

  16. Permitting & Licensing*

    Vendors are responsible for obtaining all necessary business licenses and permits.

  17. Returned Checks*

    Charleston County Park & Recreation Commission charges $35 for all returned checks due to insufficient funds.

  18. Subleasing*

    Vendors may not sublease, assign, or apportion their space. No more than 1 vendor may exhibit in a single space without the written permission of Charleston County Park & Recreation Commission.

  19. Parking*

    Vendors must park all vehicles and trailers in the Charleston County Park & Recreation Commission staff designated parking area.

  20. Staff Guideline Acknowledgement*

    Vendors ensure that all staff working the booth space will be made aware of, and will abide, by these guidelines.

  21. Vendor Cancellation*

    If a vendor cancels prior to an event, they will be refunded 50% of their vendor booth fee. On the day of the event, if a vendor cancels or is a no-show, no refund will be given.

  22. Rain Date*

    If the event has a rain date, vendors must attend and will not be refunded if they do not show up for the rain date.

  23. A photo of your booth/unit and Proof of Insurance is required.

  24. Application Submission Guidelines*

    By submitting this interest form, you are agreeing that you have read and understand the policies explained in this interest form, and realize that this is just an interest form not a confirmation of booth space.

    The committee will evaluate each event separately. Please note that acceptance as a vendor this calendar year does not guarantee acceptance for future years or other events. Booth space will be reserved upon written confirmation from event coordinator.

    If accepted to participate as a vendor, I agree to abide by all policies and procedures.

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  26. This field is not part of the form submission.