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2020 Charleston Outdoor Fest Manufacturer/Outfitter/Retailer Interest Form

  1. ATTENTION!

    This is an interest form, not a confirmation of booth space. By submitting this form, you acknowledge and accept the following terms, policies, procedures, and conditions as they apply. If accepted as a vendor, terms will accompany the forthcoming vendor contract.

    Charleston County Park & Recreation Commission is a county tax supported agency, and in the interest of supporting local businesses, considerations will be given to those vendors located within Charleston County.

  2. Exhibit Site & Tents

    Each exhibit site includes two chairs and one table. Please tell us how many of the following you will need:

  3. $365 per site on or before February 15 and $395 after February 15

  4. $110 on or before February 15 and $125 after February 15

  5. Optional Services

  6. $220 or $310 with walls

  7. $320 or $500 with walls

  8. $10 each

  9. Will you need tent walls?

  10. Policies & Procedures

    In order to ensure that our event runs smoothly, please carefully review the following:

  11. Environmentally Acceptable Packaging/Products*

    In accordance with Charleston County Park’s core values and Section 14-55 of the Code of the City of Charleston, vendors are required to eliminate use of single-use plastic carryout and merchandise bags, certain plastic carryout and food packaging items and Styrofoam. Charleston County Parks is adopting this ordinance for all CCPRC events.

  12. Event Resale Guidelines*

    All vendors will operate on a cash basis, and must pay any relevant state or local taxes for the sale of merchandise during the event.

  13. Time Requirements*

    Vendors must be open and ready to sell items one hour prior to the start of the event. Under no circumstance will vendors be allowed to close until the event ends. Vendors must have all equipment off the meadow and out of the park by 90 minutes after the event end time. A violation of these rules is grounds for exclusion from participation at future CCPRC events.

  14. Booth/Space Requirements*

    Vendors are required to anchor their tent by using stakes, weights, or canopy tie-downs. Booth space will be arranged by CCPRC staff to offer consumers and vendors the best possible presentation. Vendors must limit any resale display structures and items to the confines of the designated booth space (items must not encroach into other booth spaces or in front of your designated booth.) This also includes audio/visual, multimedia devices, etc.

  15. Alcohol Rules*

    The sale of alcoholic beverages is strictly prohibited. Consumption of alcoholic beverages by vendors at their booth is prohibited.

  16. Power*

    Power is not available, and all vendors must be self-sufficient. If using a generator, it must be a quiet model. If it is not, efforts must be made to suppress the noise (i.e. putting plywood around it).

  17. Professionalism*

    Vendors are expected to conduct themselves and present their booth space in a professional manner at all times. Event staff will conduct on-site vendor evaluations that will be used as criteria for future event selection consideration. On-site security will be provided to assist you if any problems with patrons arise. Any vendor that fails to behave in an acceptable manner may be asked to leave the event without a refund.

  18. Indemnification*

    By agreeing to be a vendor, you agree to hold CCPRC harmless for any claims by you, or any actions brought against you, and to indemnify CCPRC for any costs, expenses, attorney fees, etc. which arise from any actions, errors, omissions, or negligence on the part of you, your staff or your agents while performing services under this agreement.

  19. Permitting & Licensing*

    Vendors are responsible for obtaining all necessary business licenses and permits.

  20. Returned Checks*

    Charleston County Park & Recreation Commission charges $35 for all returned checks due to insufficient funds.

  21. Subleasing*

    Vendors may not sublease, assign, or apportion their space. No more than one vendor may exhibit in a single space without the written permission of Charleston County Park & Recreation Commission.

  22. Parking*

    Vendors must park all vehicles and trailers in the Charleston County Park & Recreation Commission staff designated parking area.

  23. Staff Guideline Acknowledgement*

    Vendors ensure that all staff working the booth space will be made aware of, and will abide, by these guidelines.

  24. Vendor Cancellation*

    If a vendor cancels prior to an event, they will be refunded 50% of their vendor booth fee. On the day of the event, if a vendor cancels or is a no-show, no refund will be given.

  25. CCPRC Procurement Guidelines For Wildlife & Wildlife Derived Products Acknowledgment:

    Vendors ensure that all of their resale items adhere to the following:

  26. Wild Animal Derived Products *

    No animal derived products taken from wildlife resources will be allowed. This includes, but is not limited to, sand dollars, starfish, crabs, sea urchins, and sea shells. Bee products and feathers are allowed.

  27. Wild Plant Derived Products Other Than Wood*

    No products taken from living wild plants, with the exception of sweetgrass, will be allowed. If an item can normally be obtained only by taking it from a living wild plant, the item will be assumed to have been taken from a living and not a dead plant. Wild plant derived products such as pine needles, sweetgum seed balls, magnolia seed pods or other similar items, are allowed because they can only reasonably be collected after the plant part has fallen from the tree. Wood products made from widely available lumber derived from commercial timbering operations or any wood supplied by a certified sustainable forest operation will be allowed.

  28. Special Cases*

    CCPRC may allow specific animal and plant products taken from “wildlife farming” or timbering operations if the vendor can provide a certification from the farm or timber company from which these items were taken. A signed letter from an appropriate staff member on official letterhead will suffice as certification. Cypress knees taken from a cypress timbering operation or deer antlers taken from a commercial deer farming operation are two examples.

  29. Application Submission Guidelines*

    By submitting this interest form, you are agreeing that you have read and understand the policies explained in this interest form, and realize that this is just an interest form not a confirmation of booth space.

    The committee will evaluate each event separately. Please note that acceptance as a vendor this calendar year does not guarantee acceptance for future years or other events. Booth space will be reserved upon written confirmation from event coordinator.

    If accepted to participate as a vendor, I agree to abide by all policies and procedures.

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